Author: Joanna

John Burroughs Journals

The John Burroughs Journals consist of a few facets:

  1. Migrating content to Fedora from HRVH’s CONTENTdm [complete]
  2. Uploading new content to both Fedora/Islandora and CONTENTdm [ongoing]

Primary stakeholders: Jeff Walker, Special Collections

Jeff Walker has hired a student to continue to transcribe Burroughs’ journals.  As she completes them, she sends information along to the digital library.  Joanna then uses a series of customized scripts to send the information to our repository as well as HRVH.  This process occurs approximately once per semester.

Ancient coins

Shay consulted with Steve Taylor in ACS/CIS to work on a plan for an ancient coin collection used in Bert Lott’s classes.  Using FileMaker Pro and WordPress, the students will catalog and provide essays on a series of images.  Future classes will use the Loeb Gallery’s TMS system.

Digital Asset Management

Shay, Joanna, and Sharyn consulted with Julia Van Develder (Office of Communications) and Joann Potter (Loeb Gallery) in June 2011 regarding their needs for a digital asset management system.  The Loeb will be implementing TMS this summer, and it will be used to manage their digital collections.  The Office of Communications is looking for a solution that will allow management of high-quality images (originals and derivatives) for a variety of purposes, from ingest into the College’s website to press releases to possible sale.  Joanna worked with Julia in August 2011 on a more practical metadata schema that brought their information inline with a standard Dublin Core crosswalk.

Miscellany News and other student publications

About the Project

Working name: Misc / Student Pubs
Sponsors: Ron Patkus, Laura Streett
Duration: 6 mos
Nature:

[Text; image; text+image; GIS; audio/video; other]

 Images, text
Project track:
Date prepared:
Project status: In process

Background / Purpose

Scope

Phases of project

Based on item temporal coverage
Number of items to be digitized
Total number of images

Assumption: one JPG derivative per each archival image created
Total number of records
Special considerations

Location of Physical Items

Units Location
Special Collections & Archives Library


Hardware/Storage

System type System Space required
Archival image storage

Derivative item storage

TOTAL SPACE NEEDED

Software

Image capture:
Metadata capture and storage:
Final product display:

File Naming Convention

Formula

  • Prefix:
  • ID:
  • ID part:
  • Delimiter:

Student Letters

About the Project

Working name: Student Letters
Sponsors: Ron Patkus, Laura Streett
Duration: 6 mos
Nature:

[Text; image; text+image; GIS; audio/video; other]

 Images, text
Project track:
Date prepared:
Project status: In process

Background / Purpose

The purpose of the Student Diaries project is to make available Vassar’s collection of student diaries.

Scope

Phases of project

Based on item temporal coverage
Number of items to be digitized
Total number of images

Assumption: one JPG derivative per each archival image created
Total number of records
Special considerations

Location of Physical Items

Units Location
Special Collections & Archives Library


Hardware/Storage

System type System Space required
Archival image storage

Derivative item storage

TOTAL SPACE NEEDED

Software

Image capture:
Metadata capture and storage:
Final product display:

File Naming Convention

Formula

  • Prefix:
  • ID:
  • ID part:
  • Delimiter:

Student Diaries

About the Project

Working name: Student Diaries
Sponsors: Ron Patkus, Laura Streett
Duration: 6 mos
Nature:

[Text; image; text+image; GIS; audio/video; other]

 Images, text
Project track: Track 2
Date prepared: October 18, 2011
Project status: In process

Background / Purpose

The purpose of the Student Diaries project is to make available Vassar’s collection of student diaries.

Scope

Phases of project

Based on item temporal coverage

 One phase: all diaries will be digitized.
Number of items to be digitized
Total number of images

Assumption: one JPG derivative per each archival image created

 est. 8800 TIFFs, 8800 JPGs
Total number of records 59
Special considerations Fragile items; some blank pages.

Location of Physical Items

Units Location
59 diaries Special Collections & Archives Library

Will be digitized via Hudson Microimaging.

Hardware/Storage

System type System Space required
Archival image storage Hard drive
Derivative item storage ContentDM
TOTAL SPACE NEEDED

Software

  • Hudson Microimaging will provide data capture.
  • Items will be uploaded as compound objects into ContentDM.

File Naming Convention

Formula

  • Prefix: VCL_Diaries_Last-First-ClassYear_page
  • ID:VCL_Diaries
  • ID part:Last-First-ClassYear, page left padded = 3
  • Delimiter: underscore

French Postcards

About the Project

Working name: French Postcards
Sponsors: Deb Bucher, Susan Hiner
Duration: 3 mos
Nature:

[Text; image; text+image; GIS; audio/video; other]		 Images, brief text
Project track:
Date prepared:
Project status: In process

Background / Purpose

The purpose of the French Postcards project is to make available a series of postcards to faculty for use in the classroom.

Scope

Phases of project

Based on item temporal coverage
Number of items to be digitized
Total number of images

Assumption: one JPG derivative per each archival image created
Total number of records
Special considerations

Location of Physical Items

Units Location
French department


Hardware/Storage

System type System Space required
Archival image storage

Derivative item storage

TOTAL SPACE NEEDED

Software

Image capture:
Metadata capture and storage:
Final product display:

File Naming Convention

Formula

  • Prefix:
  • ID:
  • ID part:
  • Delimiter:

Music Programs

About the Project

Working name: Music Programs
Sponsors: Sarah Canino and Ann Churukian
Duration: Summer-Fall 2011
Nature:
[Text; image; text+image; GIS; audio/video; other]		 Text; very few images
Project track: 2 – VCL project with special considerations
Date prepared: 2011-05-09

Background / Purpose

The purpose of the Music Programs project is to make available a series of music programs for interested researchers.

Scope

Phases of project
Based on item temporal coverage		 Phase 1: 1860s, 1950s-60s
Phase 2:
Phase 3:
Number of items to be digitized TBD
Total number of images
Assumption: one JPG derivative per each archival image created		 TBD
Total number of records TBD
Special considerations
  • Items in Phase 1 are bound via glue and are difficult to scan; shadowing on edges.  Camera or clear platen angled scanner bed required.  Possible loose-bound materials available in Special Collections to augment or replace runs.
  • Scrapbooked items often have duplicates if faced-down glued page contained information.  Duplicates must be removed.

Location of Physical Items

Unit (in this case, year) Location
1867-1868 Music library cabinet
1867 Special collections
1899 Special collections

Hardware/Storage

System type System Space required
Archival image storage
Derivative item storage
TOTAL SPACE NEEDED

Software

Image capture: Scanners and cameras to Photoshop
Metadata capture and storage: FileMakerPro database
Final product display: ContentDM

File Naming Convention

Formula

  • Prefix: mprog
  • ID: primary key from cataloging tool item table (left pad to 4 digits)
  • ID part: position in item (left pad to 3 digits)
  • Delimiter: underscore

Example:

Record #15 – 2/18/1972 performance of Bach’s English Suite in G, first page:

  • Archival file: mprog_0015_001_a.tif
  • Service file: mprog_0015_001_s.tif
  • Derivative: mprog_0015_001.jpg

[are we distinguishing between master and service files?]

If we had multiple parts to this item, we might have:

  • mprog_0015_002.jpg
  • mprog_0015_004.jpg
  • etc.