Reconciling Procurement Card Purchases

A dedicated Google Form and Folder will be created for each Procurement Card holder enrolled in a Film production course (Film 326/327) where they will submit:

• A clean scan of each original, legible, itemized receipt.
• The date of the transaction.
• The name of the vendor.
• The amount spent.
• The specific items or services purchased.

Each month a statement will be sent to the Film Administrative Assistant from JP Morgan Chase. All of your submitted receipts from that month should match the statement. Your dedicated Google Form goes into our department budget file and is kept should the college be audited by the IRS. It is very important that this is done properly. 

If a receipt is lost, you will be asked to fill out a missing receipt affidavit, which will be reviewed by the chair and the faculty member responsible for your course. Excessive use of this form will result in P-Card privileges being revoked.

Please keep a spreadsheet of all your purchases.  Click here for a sample budget sheet to copy and use for this purpose. Sample Budget Sheet