{"id":371,"date":"2012-11-28T15:07:24","date_gmt":"2012-11-28T20:07:24","guid":{"rendered":"http:\/\/pages.vassar.edu\/digitallibrary\/?page_id=371"},"modified":"2015-07-06T10:49:25","modified_gmt":"2015-07-06T14:49:25","slug":"digital-archiving-and-preservation-information","status":"publish","type":"page","link":"https:\/\/pages.vassar.edu\/digitallibrary\/resources-and-links\/digital-archiving-and-preservation-information\/","title":{"rendered":"Digital Archiving and Preservation Information"},"content":{"rendered":"<p>Image derivatives? \u00a0Old copies of files? \u00a0Old media with old data? \u00a0As our digital media becomes more pervasive, and our digital objects ubiquitous &#8212; and with storage costs declining &#8212; principles that help us engage in personal digital archiving becomes more and more important. \u00a0Additionally, the research, teaching, and learning objects that are part of our professional life can benefit from these principles as well.<\/p>\n<div style=\"background: #eee;border: 1px solid #ddd;padding: 6px;margin: 6px\">\n<h4>Expert Resources<\/h4>\n<p><a href=\"http:\/\/dpbestflow.org\">DPBestFlow.org<\/a> &#8211; &#8220;your resource for nearly anything you want to know about digital photograph&#8221; &#8211; excellent site for workflow, management, and preservation<\/p>\n<p><strong>Resources for:<\/strong><\/p>\n<p><a title=\"Guidance on digital images\" href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/documents\/PA_photo.pdf\">Digital photographs [PDF]<\/a><\/p>\n<p><a title=\"Guidance on digital audio\" href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/documents\/PA_Audio.pdf\">Digital audio\u00a0[PDF]<\/a><\/p>\n<p><a title=\"Guidance on digital video\" href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/documents\/PA_video.pdf\">Digital video\u00a0[PDF]<\/a><\/p>\n<p><a title=\"Guidance on personal digital records\" href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/documents\/PA_records.pdf\">Personal digital records\u00a0[PDF]<\/a><\/p>\n<p><a title=\"Guidance on preserving personal websites\" href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/documents\/PA_websites.pdf\">Websites\u00a0[PDF]<\/a><\/p>\n<p>Storage and media guidance &#8211; <a href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/documents\/scanning_collections.pdf\">scanning your personal collection <\/a>and <a href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/documents\/media_durability.pdf\">storage media longevity\u00a0<\/a>[PDFs]<\/p>\n<p>For more information, visit the Library of Congress Personal Digital Archiving website,\u00a0<a title=\"Digital archiving handouts\" href=\"http:\/\/www.digitalpreservation.gov\/personalarchiving\/padKit\/handouts.html\">digital preservation.gov<\/a>.<\/p>\n<div><\/div>\n<p>&nbsp;<\/p>\n<\/div>\n<h3>Six important steps<\/h3>\n<p>Although different media will require different paths to help ensure longevity, there are some basic first steps that can be applied to all digital objects. \u00a0This list is compiled from the advice provided by Phil Michel, Digital Conversion Coordinator from the Prints &amp; Photographs Division of the Library of Congress:<\/p>\n<ol>\n<li>Identify where you have your information. \u00a0Keep this list handy.<\/li>\n<li>Decide what is important to you.<\/li>\n<li>Get organized.<\/li>\n<li>Make copies of your data.<\/li>\n<li>Understand the trade-offs of placing objects in various websites, etc., and what is helping you accomplish digital preservation.<\/li>\n<li>Embed extractable metadata whenever possible.<\/li>\n<\/ol>\n<h3>The 3-2-1 rule<\/h3>\n<div>\n<ul>\n<li>Make <strong>three<\/strong> copies<\/li>\n<li>Have at least <strong>two<\/strong> of the copies on two different types of media<\/li>\n<li>Keep <strong>one\u00a0<\/strong>copy in a different location from where you live \/ work<\/li>\n<\/ul>\n<h3>Which is the hardest step to follow? \u00a0It might not be the most obvious one&#8230;<\/h3>\n<div>There are many complexities when beginning the steps needed to sustain your digital files over time. \u00a0Significant complexities of software and file management can compound an already-difficult task. \u00a0No matter what software you choose to help you manage your files, ensure that the software you are using is saving information accessible outside the software. \u00a0Ask yourself questions along these lines: can you see your metadata (e.g., picture titles) outside of your chosen software? \u00a0Do you accept the trade-offs when placing pictures on a photo-sharing site on the web? \u00a0Are some of your copies &#8220;derivative&#8221; copies and some original formats? \u00a0Digital preservation can be daunting.<\/div>\n<\/div>\n<div><\/div>\n<div>However, one of the most important steps to take is Step 3: Get Organized. \u00a0Two important facets of this step:<\/div>\n<div>\n<ol>\n<li>Generate a file naming scheme or system that works for you. \u00a0For example, a researcher may choose to organize her files based on date of research. \u00a0Whatever you choose, stick with this system.<br \/>\n<strong>Recommended best practice from the International Federation of Library Associations and Institutions (IFLA): prefix your files with a project name or other identifier, then use underscores (_) to delimit between file parts. <\/strong><br \/>\nExample: Research project = &#8220;Matthew Vassar Papers&#8221; (we&#8217;ll call this MVP)<br \/>\nfolder: mvp_articles<br \/>\nfilenames: mvp_article_author-name_year<\/li>\n<li>Make sure that your file naming scheme is understandable to someone who doesn&#8217;t know you. \u00a0This does not mean that this &#8220;outside person&#8221; can immediately understand what is in each file, but that the person can immediately understand the scheme you used to organize yourself.<\/li>\n<\/ol>\n<h2>Expert advice from the Library of Congress<\/h2>\n<p><strong><a href=\"http:\/\/www.digitalpreservation.gov\/formats\/index.shtml\">Sustainability of Digital Formats: Planning for Library of Congress Collections<br \/>\n<\/a><\/strong>Offers information about digital content formats, best practices, and sustainability factors.<\/p>\n<div><strong>Digital images: Phil Michel, Digital Conversion Coordinator from the Prints &amp; Photographs Division of the Library of Congress<\/strong><\/div>\n<\/div>\n<iframe loading=\"lazy\" title=\"Archiving Digital Photos\" width=\"660\" height=\"495\" src=\"https:\/\/www.youtube.com\/embed\/HgDQ7JXTPl8?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<p><strong>Digital audio:\u00a0\u00a0Peter Alyea, Digital Conservation Specialist, Preservation Reformatting, Music, Broadcasting and Recorded Sound Division of the Library of Congress<\/strong><\/p>\n<iframe loading=\"lazy\" title=\"Archiving Digital Audio\" width=\"660\" height=\"495\" src=\"https:\/\/www.youtube.com\/embed\/s6LSw_JXTec?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n","protected":false},"excerpt":{"rendered":"<p>Image derivatives? \u00a0Old copies of files? \u00a0Old media with old data? \u00a0As our digital media becomes more pervasive, and our digital objects ubiquitous &#8212; and with storage costs declining &#8212; principles that help us engage in personal digital archiving becomes more and more important. \u00a0Additionally, the research, teaching, and learning objects that are part of &hellip; <a href=\"https:\/\/pages.vassar.edu\/digitallibrary\/resources-and-links\/digital-archiving-and-preservation-information\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Digital Archiving and Preservation Information<\/span><\/a><\/p>\n","protected":false},"author":938,"featured_media":0,"parent":92,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-371","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/pages\/371","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/users\/938"}],"replies":[{"embeddable":true,"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/comments?post=371"}],"version-history":[{"count":20,"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/pages\/371\/revisions"}],"predecessor-version":[{"id":527,"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/pages\/371\/revisions\/527"}],"up":[{"embeddable":true,"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/pages\/92"}],"wp:attachment":[{"href":"https:\/\/pages.vassar.edu\/digitallibrary\/wp-json\/wp\/v2\/media?parent=371"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}