Category: Current
Matthew Vassar Papers
Introduction
The Matthew Vassar Papers project consists of autobiographies, autographs, correspondence, diaries, maps, and photographs related to the founder of Vassar College.
Finding aid available at: http://specialcollections.vassar.edu/findingaids/vassar_matthew.html
This project will be funded by the Goodman grant.
Scope
We propose to digitize Series 1 (Materials concerning Vassar College), with more series as time / funding permits.
Items
There are 225 listed items in Series 1. A conservative estimate suggests 338 items.
Estimates and assumptions:
Assumptions:
- Each item contains one page (most likely erroneous)
- Each item must have recto/verso imaged, including envelopes
Estimate:
338 items x 2 (recto/verso) = 676 images
Archival images most likely 40MB each, service copies at 30MB each.
Storage requirements (based on imaging specs, below)
338 TIFFs @ 40MB = 13,520 MB = ~ 13GB
338 TIFFs @ 30MB = 10,140 MB = ~ 10GB
Imaging specs
All imaging is for paper; a mix of flatbed scanning and copystand will be used. Special handling required in consultation with Special Collections and Archives.
- Archival scans at 400ppi, 24 bit color, TIFF
- Service copies at 400ppi, 8 bit color, 4000px on largest dimension, TIFF
- JPG copies not needed
Naming convention
Files will follow the standard practice:
project-prefix_box_folder_item_page
where folder, item, and page will be left string-padded to three places.
Project prefix: mvp (for “Matthew Vassar Papers”)
N.B.: the finding aid has some folders ending with the letter “A”. In these cases, we will treat the “A” folder as a second item.
Examples:
- Folder 2.16 to James Grant Wilson, 27 Jun 1861 (1 letter)
mvp_002_016_001_001a.tif — archival
mvp_002_016_001_001.tif — service - Folder 14.467A Matthew Vassar, Co.: Correspondence: Vassar to Dear Sir, 19 Nov 1838 (1 letter)
mvp_014_467_002_001a.tif — archival
mvp_014_467_002_001.tif — service - Folder 6.186 from Carrie F. Stowe, 3 Jun 1862 (1 letter and photograph)
mvp_006_186_001_001a.tif — letter, archival
mvp_006_186_001_001.tif — letter, archival
mvp_006_186_001_002a.tif — photograph, archival
mvp_006_186_001_002.tif — photograph, archival
Metadata considerations
- Names should be cross-referenced with LC’s authority file for named creators and correspondents, etc.
- Standard MODS profile: title, date, identifier, creator, correspondent, rights management.
Other considerations:
- Some folders have photocopies or duplicates of items in other boxes. Should we image these as well? E.g., Folder 5.148 to Rev. Charles A. Raymond, typescripts of letters in folders 129-147, 30 Jul 1862 – 3 Apr 1864.
- We need accurate counts of items for better storage estimates.
Protected: Reproduction and Women on the Frontier
Vassar Wesleyan Program in Paris
Vinay Swamy approached the digital initiatives group about digitizing the old files related to the VWPP program since its inception in 1969. We’ve reviewed the files and are now awaiting Wesleyan’s response. Vassar can do this digitization in-house.
Note: this is an institutional repository project, not a digital library project.
Imaging Specs:
Canon Image Runner 3030: Set dpi to 400, multipage tiffs, send to ftp site.
File name prefix: vwpp
Partnership: Wesleyan University archives. Wesleyan has processed the items and Vassar will use the box/folder number setup for identifiers and filenaming scheme.
Institutional Repository Projects
John Burroughs Journals
The John Burroughs Journals consist of a few facets:
- Migrating content to Fedora from HRVH’s CONTENTdm [complete]
- Uploading new content to both Fedora/Islandora and CONTENTdm [ongoing]
Primary stakeholders: Jeff Walker, Special Collections
Jeff Walker has hired a student to continue to transcribe Burroughs’ journals. As she completes them, she sends information along to the digital library. Joanna then uses a series of customized scripts to send the information to our repository as well as HRVH. This process occurs approximately once per semester.
Miscellany News and other student publications
About the Project
| Working name: | Misc / Student Pubs |
| Sponsors: | Ron Patkus, Laura Streett |
| Duration: | 6 mos |
| Nature: [Text; image; text+image; GIS; audio/video; other] |
Images, text |
| Project track: | |
| Date prepared: | |
| Project status: | In process |
Background / Purpose
Scope
| Phases of project Based on item temporal coverage |
|
| Number of items to be digitized | |
| Total number of images Assumption: one JPG derivative per each archival image created |
|
| Total number of records | |
| Special considerations |
Location of Physical Items
| Units | Location |
| Special Collections & Archives Library |
|
Hardware/Storage
| System type | System | Space required |
| Archival image storage | ||
| Derivative item storage | ||
| TOTAL SPACE NEEDED |
Software
| Image capture: | |
| Metadata capture and storage: | |
| Final product display: |
File Naming Convention
Formula
- Prefix:
- ID:
- ID part:
- Delimiter:
Student Diaries
About the Project
| Working name: | Student Diaries |
| Sponsors: | Ron Patkus, Laura Streett |
| Duration: | 6 mos |
| Nature: [Text; image; text+image; GIS; audio/video; other] |
Images, text |
| Project track: | Track 2 |
| Date prepared: | October 18, 2011 |
| Project status: | In process |
Background / Purpose
The purpose of the Student Diaries project is to make available Vassar’s collection of student diaries.
Scope
| Phases of project Based on item temporal coverage |
One phase: all diaries will be digitized. |
| Number of items to be digitized | |
| Total number of images Assumption: one JPG derivative per each archival image created |
est. 8800 TIFFs, 8800 JPGs |
| Total number of records | 59 |
| Special considerations | Fragile items; some blank pages. |
Location of Physical Items
| Units | Location |
| 59 diaries | Special Collections & Archives Library |
Will be digitized via Hudson Microimaging.
Hardware/Storage
| System type | System | Space required |
| Archival image storage | Hard drive |
|
| Derivative item storage | ContentDM |
|
| TOTAL SPACE NEEDED |
Software
- Hudson Microimaging will provide data capture.
- Items will be uploaded as compound objects into ContentDM.
File Naming Convention
Formula
- Prefix: VCL_Diaries_Last-First-ClassYear_page
- ID:VCL_Diaries
- ID part:Last-First-ClassYear, page left padded = 3
- Delimiter: underscore
Music Programs
About the Project
| Working name: | Music Programs |
| Sponsors: | Sarah Canino and Ann Churukian |
| Duration: | Summer-Fall 2011 |
| Nature: [Text; image; text+image; GIS; audio/video; other] |
Text; very few images |
| Project track: | 2 – VCL project with special considerations |
| Date prepared: | 2011-05-09 |
Background / Purpose
The purpose of the Music Programs project is to make available a series of music programs for interested researchers.
Scope
| Phases of project Based on item temporal coverage |
Phase 1: 1860s, 1950s-60s Phase 2: Phase 3: |
| Number of items to be digitized | TBD |
| Total number of images Assumption: one JPG derivative per each archival image created |
TBD |
| Total number of records | TBD |
| Special considerations |
|
Location of Physical Items
| Unit (in this case, year) | Location |
| 1867-1868 | Music library cabinet |
| 1867 | Special collections |
| 1899 | Special collections |
Hardware/Storage
| System type | System | Space required |
| Archival image storage | ||
| Derivative item storage | ||
| TOTAL SPACE NEEDED |
Software
| Image capture: | Scanners and cameras to Photoshop |
| Metadata capture and storage: | FileMakerPro database |
| Final product display: | ContentDM |
File Naming Convention
Formula
- Prefix: mprog
- ID: primary key from cataloging tool item table (left pad to 4 digits)
- ID part:
position in item(left pad to 3 digits) - Delimiter: underscore
Example:
Record #15 – 2/18/1972 performance of Bach’s English Suite in G, first page:
- Archival file: mprog_0015_001_a.tif
- Service file: mprog_0015_001_s.tif
- Derivative: mprog_0015_001.jpg
[are we distinguishing between master and service files?]
If we had multiple parts to this item, we might have:
- mprog_0015_002.jpg
- mprog_0015_004.jpg
- etc.