Communications Forms

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Publicity Request: Member type
Are you:*
- Vassar Community Member
- Community Partner
Select Your Agency*
If you do not see your organization on the list select "Other" and enter the organization's name.
Enter the Organization's Name

Publicity Request: General Information Pt I
Contact
Name*
First Last
Department / Program / Office*
Phone*
Email*
Enter Email Confirm Email
Request Type*
- Poster
- Press Release/External Listing (only available for events open to the general public)
- Vassar Events
Open to the public?*
- Yes
- No

Publicity Request: General Information Pt II
Name of Event
Short Title
The name of the event. Limit 100 characters. Example, Name of Speaker, "Title of Talk"
Headline*
Limit 200 characters

Example: Joe Smith to discuss his most recent novel, A Walk Across Campus

Note: you will have the opportunity to enter body text (575 words) on the next page.
When and Where
Date*

If multiple, pick the first/start date
Time*

: HH

MM

Enter the time the event starts
Location*
Type of Event
Event Type*
- Lecture
- Concert/Performance
- Conference
- Exhibit
- Symposium
- Workshop
Additional Lecture Information
- This is an endowed lecture
- This is not an endowed lecture
Endowed Lecture Series*
Series with full names are ordered by last name
Other Endowed Lecture Series Name*
Sponsoring Departments/Programs/Offices*

Publicity Request: Poster Information
Prints Needed*
There is no charge for design services. We provide an image file and a PDF. For printed posters, there is a $2.50 charge per poster to cover cost of materials.
- None needed, I will print my own
- Yes, I want posters printed
Quantity Needed*
Standard campus distribution is 20-25 posters
Budget Number*
Posters require a budget number for printing costs.
Fund Cost Center Spend Category Function Worktag Worktag (Additional)
Text to Appear in the Body of Your Poster*
Limit 575 words (3500 characters with spaces)
Images
Image File Upload
Drop files here or

Accepted file types: jpg, jpeg, png, tif, tiff.
We need the best quality size you can provide.
- High resolution digital files (300 dpi or pixels/inch)
- jpg, png, or tif
- File size should be at least 1.5-2 MB
- Each image should include caption information, and a photograph credit, if available
- Do not provide an image we can't use. We need permission to use images held under copyright.
- Do not provide an image embedded in a word-processing or layout document. Word documents will not be accepted.
Photo Caption and Credit
Due Date*
Submissions must be received 3 weeks before the poster is due. We cannot guarantee that your poster will be completed in time if submitted later.

Publicity Request: Press Release Information
Press Release
Only for events open to the general public*
- Yes, event open to the general public
Please confirm:
The Body of Your Press Release
Brief Synopsis*
Limit 575 words (3500 characters with spaces)
This will be used as the description for your event. Include approximately 4-5 sentences including a brief bio of the speaker, if applicable, and a description of the event itself (is it a reading, lecture, an informal talk.)
Additional Information
Limit 50 words (336 characters with spaces)
Include details such as "reservations required" and the accompanying information for making reservations/obtaining tickets. Can include more details for the event description, time, etc., if needed.
Images
Image File Upload
Drop files here or

Accepted file types: jpg, jpeg, png, tif, tiff.
We need the best quality size you can provide.
- High resolution digital files (300 dpi or pixels/inch)
- jpg, png, or tif
- File size should be at least 1.5-2 MB
- Each image should include caption information, and a photograph credit, if available
- Do not provide an image we can't use. We need permission to use images held under copyright.
- Do not provide an image embedded in a word-processing or layout document. Word documents will not be accepted.
Photo Caption and Credit
Due Date*
Submissions must be received 3 business days before the press release is posted. We cannot guarantee that your press release will be posted in time if submitted later.

Publicity Request: Vassar Events Information
We will review your information and include it in the event as appropriate.
Short Description*
Limit 100 words (626 characters with spaces)
We'll add the headline, date, time, and location provided, plus this description. The length of the should be no more than a sentence or two.
Images
Image File Upload
Drop files here or

Accepted file types: jpg, jpeg, png, tif, tiff.
We need the best quality size you can provide.
- High resolution digital files (300 dpi or pixels/inch)
- jpg, png, or tif
- File size should be at least 1.5-2 MB
- Each image should include caption information, and a photograph credit, if available
- Do not provide an image we can't use. We need permission to use images held under copyright.
- Do not provide an image embedded in a word-processing or layout document. Word documents will not be accepted.
Photo Caption and Credit
Due Date*
Please allow 5 business for the event to be posted.

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