Communications Forms

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Publicity Request: Member type

An Important Update Regarding Events
Beginning March 11, 2020, all events sponsored by external groups of more than 100 people are cancelled until further notice. At this time, we are not setting limits on the size of events sponsored by and for the Vassar community.
Are you:*
- Vassar Community Member
- Community Partner
Select Your Agency*
If you do not see your organization on the list select "Other" and enter the organization's name.
Enter the Organization's Name

Publicity Request: General Information Pt I
Contact
Name*
First Last
Department / Program / Office*
Phone*
Email*
Enter Email Confirm Email
Request Type*
- Poster
- Press Release/External Listing (only available for events open to the general public)
- Vassar Events
Open to the public?*
- Yes
- No

Publicity Request: General Information Pt II
Name of Event
Short Title
The name of the event. Limit 100 characters. Example, Name of Speaker, "Title of Talk"
Headline*
Limit 200 characters

Example: Joe Smith to discuss his most recent novel, A Walk Across Campus

Note: you will have the opportunity to enter body text (575 words) on the next page.
When and Where
Date*

If multiple, pick the first/start date
Time*

: HH

MM

Enter the time the event starts
Location*
Type of Event
Event Type*
- Lecture
- Concert/Performance
- Conference
- Exhibit
- Symposium
- Workshop
Additional Lecture Information
- This is an endowed lecture
- This is not an endowed lecture
Endowed Lecture Series*
Series with full names are ordered by last name
Other Endowed Lecture Series Name*
Sponsoring Departments/Programs/Offices*

Publicity Request: Poster Information
Prints Needed*
There is no charge for design services. We provide an image file and a PDF. For printed posters, there is a $2.50 charge per poster to cover cost of materials.
- None needed, I will print my own
- Yes, I want posters printed
Quantity Needed*
Standard campus distribution is 20-25 posters
Budget Number*
Posters require a budget number for printing costs.
Fund Cost Center Spend Category Function Worktag Worktag (Additional)
Text to Appear in the Body of Your Poster*
Limit 575 words (3500 characters with spaces)
Images
Image File Upload
Drop files here or

Accepted file types: jpg, jpeg, png, tif, tiff.
We need the best quality size you can provide.
- High resolution digital files (300 dpi or pixels/inch)
- jpg, png, or tif
- File size should be at least 1.5-2 MB
- Each image should include caption information, and a photograph credit, if available
- Do not provide an image we can't use. We need permission to use images held under copyright.
- Do not provide an image embedded in a word-processing or layout document. Word documents will not be accepted.
Photo Caption and Credit
Due Date*
Submissions must be received 3 weeks before the poster is due. We cannot guarantee that your poster will be completed in time if submitted later.

Publicity Request: Press Release Information
Press Release
Only for events open to the general public*
- Yes, event open to the general public
Please confirm:
The Body of Your Press Release
Brief Synopsis*
Limit 575 words (3500 characters with spaces)
This will be used as the description for your event. Include approximately 4-5 sentences including a brief bio of the speaker, if applicable, and a description of the event itself (is it a reading, lecture, an informal talk.)
Additional Information
Limit 50 words (336 characters with spaces)
Include details such as "reservations required" and the accompanying information for making reservations/obtaining tickets. Can include more details for the event description, time, etc., if needed.
Images
Image File Upload
Drop files here or

Accepted file types: jpg, jpeg, png, tif, tiff.
We need the best quality size you can provide.
- High resolution digital files (300 dpi or pixels/inch)
- jpg, png, or tif
- File size should be at least 1.5-2 MB
- Each image should include caption information, and a photograph credit, if available
- Do not provide an image we can't use. We need permission to use images held under copyright.
- Do not provide an image embedded in a word-processing or layout document. Word documents will not be accepted.
Photo Caption and Credit
Due Date*
Submissions must be received 3 business days before the press release is posted. We cannot guarantee that your press release will be posted in time if submitted later.

Publicity Request: Vassar Events Information
We will review your information and include it in the event as appropriate.
Short Description*
Limit 100 words (626 characters with spaces)
We'll add the headline, date, time, and location provided, plus this description. The length of the should be no more than a sentence or two.
Images
Image File Upload
Drop files here or

Accepted file types: jpg, jpeg, png, tif, tiff.
We need the best quality size you can provide.
- High resolution digital files (300 dpi or pixels/inch)
- jpg, png, or tif
- File size should be at least 1.5-2 MB
- Each image should include caption information, and a photograph credit, if available
- Do not provide an image we can't use. We need permission to use images held under copyright.
- Do not provide an image embedded in a word-processing or layout document. Word documents will not be accepted.
Photo Caption and Credit
Due Date*
Please allow 5 business for the event to be posted.

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